Are you paying for labor you are not selling? Crew Productivity Calculator

A strong target is 85–90% of paid hours sold or productive. Most trade businesses actually recover 60–75%. The gap is scheduling, travel, callbacks, rework, waiting for parts, and unclear scope. This calculator sizes the gap for your business.

Divide your actual labor revenue by your target labor revenue (crew count × paid hours × productive weeks × your labor rate × target utilization). This calculator does that math for you with your numbers.

Common causes: flat-rate pricing that undervalues labor, callbacks and warranty eating hours, travel and windshield time, waiting for parts or owner decisions, poor job prep, and not separating labor from material revenue. This calculator sizes the gap; the Checkup finds the cause.

At 40 paid hours per week and 48 productive weeks, a tech has 1,920 paid hours per year. At 90% target utilization, that is 1,728 hours that should generate labor revenue. Most businesses do not track this — which is itself a finding.

It estimates directional capacity gap. The real answer depends on how cleanly you separate labor and material revenue. If you cannot answer that question, that is an important finding on its own.